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Analysis of RFID-based File Tracking System

1. Application background of RFID-based file tracking system

Although most companies do not need to track every piece of paper, with the development of file tracking technology, more and more people are beginning to pay attention to RFID technology. Because it is a good way to improve record keeping efficiency. The core concept of the RFID-based file tracking system is simple: RFID tags are used on each document to significantly reduce the time required to find documents and increase the security of these documents.


The RFID file tracking system requires the same basic types of components like other RFID systems such as: RFID label, RFID readers, RFID antennas and related RFID software.


2. Optimized composition of RFID-based file tracking system


(1) Fixed RFID readers: 

These readers usually need to use an ethernet cable and power connection. They have a different number of ports through which the fixed RFID reader is connected to the antenna. Similar to a handheld reader, the environment in which the fixed RFID reader is placed is an important factor in determining whether a weather-resistant reader should be used.


(2) RFID antenna: 

The antenna is integrated with the handheld reader, and the fixed reader can flexibly connect different types of antennas to the reader. This means that the fixed reader system can support various reading ranges, IP ratings, and polarization types. Testing is an important part of choosing the right antenna, because each application setup has unique limitations and challenges.


(3) RFID lable: 

There is no big difference in the types of tags that will be used in the handheld reader system and the fixed reader system. Both label types should be paper labels with adhesive backing for placement on documents.


(4) RFID software: 

Generally speaking, fixed RFID software solutions need to be more complex than handheld systems, because their use indicates that more complex logic is required. In the above example, the file is automatically marked, and the software needs to be much more complicated than the handheld reader software system that is only used to locate the file.


All in all, the basic handheld reader and RFID tag system can already greatly reduce the time required to find files. More complex fixed reader systems can be combined with software to provide automated file tracking, but they require specialized software to run the logic of the automated system. Regardless of the system used for file tracking, it is important to test various hardware types to find the one best suited for this application.

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